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Issue	17-37	Date:	11/02/17
FOSTER CARE SEARCH SYSTEM (FCSS) - DCFS 280 AUTOMATION RELEASE 3.2 IMPLEMENTATION This is to announce the implementation of Release 3.2 of the FCSS - DCFS 280 Automation on November 5, 2017. The following are the major enhancements/fixes included in this release of FCSS to improve its usability: Placement search results will now display over 150 homes. Users will now have the ability to view the placement search criteria on the Search Efforts Summary screen and form. The Placement Packet Request approval email alert program was modified to send the alert to only the next level of approval (ARA or RA) to eliminate confusion. The Initial Placement Packet Request logic was corrected and will now be triggered when there is no existing Placement Episode in CWS/CMS. A new alert was created for immersion offices notifying RA, ARAs and the TA Supervisor of newly available homes reserved for their offices. A new Placement Home Reservation Report was created for immersion offices to view the current reserved homes. There are also other minor enhancements to improve data accuracy and to reflect the system changes on printed forms. To view complete information regarding the release, click on FCSS 3.2 Release Notes.

FCSS – 280 AUTOMATION – VERSION 3.2 RELEASE NOTES

IMPLEMENTATION DATE: NOVEMBER 5, 2017

PAGE/MODULE	ENHANCEMENT DESCRIPTION
PLACEMENT SEARCH REQUEST	Allow more than 150 homes to be produced from a search, but limit the display of homes to 10 homes per page. Add page indexing in order to view all produced homes. Sort the homes by home type as follows: Foster Family Home (FFH) Resource Family Home (RFH) FFA Certified Home (FFACH) FFA Certified Resource Family Home (FFACRFH) Small Family Home (SFH) Short Term Residential Therapeutic Program (STRTP) Group Home (GH) Apply logic to referrals to mirror the logic used in cases so that the user will be required to enter the Referral #, State ID, and Person # in order to submit the Placement Search Request or Placement Packet Request for a new referral/case (not yet in FCSS). Transform the “Criteria ID” static numbers to links in the “Search efforts” section at the bottom of the View Efforts Summary page. Create a pop-up screen to display the search criteria when the “Criteria ID” links at the bottom of the View Efforts Summary page are clicked on.
PLACEMENT PACKET REQUEST	Classify a Placement Packet Request as either “Initial” or “Replacement” based on the Placement Episode End Date data from CWS/CMS. Make it mandatory to enter an amount and reason if selecting the placement rate called “GRANDFATHER RT GRP HM (RT AMT REQ).”
E-MAIL NOTIFICATIONS	Modify the e-mail approval alerts so that only the next higher level is notified as opposed to having all upper levels notified at the same time. Modify the Placement Packet approval e-mail notifications to add the e-mail address and phone number of the person submitting the request. Create a new alert for immersion offices, notifying them of newly available homes reserved for their offices. The alert is to be sent to the RA, ARAs and the TA Supervisor and is to contain the following: Facility Name Address Facility Type Available Beds Approval Date Placement End Date Reservation Type Home Available to all Offices Phone Number of Facility Age Gender Language Ethnicity Modify “Completed” request alerts by adding the SCSW and CSW to the “To” line and the TA Supervisor to the “cc” line.
MISCELLANEOUS REQUEST	Add an “Effective Date” field to the Address Change section. Display the following 5 fields when the user requests a birth or death certificate via the Vital Statistics section: Date, Place, First Name, Last Name, Maiden Name. Retain the following original 7 fields in the birth/death certificate section in the Vital Statistics section for any requests made prior to the enhancement: Date, Place, Mother’s Last Name, Mother’s First Name, Mother’s Maiden Name, Father’s Last Name, Father’s First Name.
FORMS	Modify the Placement Search efforts Summary print form to display the following: The originally approved search criteria The search criteria selected for each search Modify the Miscellaneous Request print form to include an effective date for address change requests. Modify the Miscellaneous Request print form to display the following fields for Death and Birth Certificate requests: Date, Place, First Name, Last Name, and Maiden Name.
REPORTS	Add a new report entitled “Placement Home Reservation Report” to the Reports tab. Make the Placement Home Reservation Report visible only to the immersion office for which the report is prepared. Display the following data in the Placement Home Reservation Report: Facility Name Address Facility Type Available Beds Approval Date Placement End Date Reservation Type Home Available to all Offices Phone Number of Facility Age Gender Language Ethnicity Display the following message for an immersion office when the office generates the Placement Home Reservation Report and no homes are reserved on a particular day: “At this time, no homes are reserved for your office.” Display the following message for a non-immersion office when the office generates the Placement Home Reservation Report: “Home reservations are not set up for your office.”